Ordinary General Assembly of the AGSEP
School for Europe, strada Langhirano 177A, Parma
12th April 2018, h18:30 (second convocation)
- Recruitment of new members for the Management Board (MB), in accordance with art. 7.6 of the AGSEP Statute (http://www.agsep.eu/download/HOME/Statute/STATUTO2015.pdf)
On 8th April , an email from the AGSEP president invited any parent who wished to be involved in the MB to send their application to the following email address: email@example.com, specifying the language section and the class attended by their children. It was underlined that, in order to avoid any conflict of interest and in accordance with the AGSEP statute, parents who, for any reason, have a contractual or corporate collaboration relationship with the school, can’t be part of the MB (art. 11).
Reasons for the resignation of several MB members
Together with the request to include this item, a group of parents asked the AGSEP Presidency to add to the agenda a "vote of confidence on the remaining members of the MB” and a "vote to advance the new elections". This request, sent after the announcement of the ordinary GA meeting of April 12, was not accepted as it would violate art. 7.4 of the association’s statute, which states that the removal of MB members can’t be determined in an ordinary GA meeting, but has to be discussed in an extraordinary GA meeting, that must be called in specific ways.
- Update on the activities of the association and issues raised by parents
Attendance of the General Assembly:
- Management Board of AGSEP: Mrs. Patricia Kanu (President) ; Mrs. Irene Di Jorio,(representative in CTS)
- Around 60 parents
- Carlo Cipollone, Director of the School for Europe (invited ad hoc)
The president of the AGSEP, Mrs Kanu, welcomes the attendees. She introduces the general assembly (GA) meeting by: i) reminding the members of the functions of AGSEP; ii) highlighting the latest successful achievements of the AGSEP (e.g. KiVa - research-based antibullying program, theatre project extended to all language sections, free textbooks for the French and English sections, after-school activities offered at the beginning of the school year); iii) presenting the purpose of the present meeting; iv) refuting allegations that some MB members have started a legal action against the school or the Director [Mrs Kanu’s introduction is in annex:
Upon request of some parents, the order of the agenda is changed to start with the 4th item.
On behalf of a group of parents, Mr Martin Helmert informs the MB that one hundred signatures have been collected from members of the AGSEP for a petition asking to convene an extraordinary GA meeting. This number satisfies the condition of one fifth of the members required to call such meeting (art. 6.7 of the statute). The purpose of that extraordinary meeting would be to request a vote of confidence regarding the remaining members of the MB and to call for new elections. The list of the signatories is handed over to Mrs Kanu. Mr Helmert requests the MB to propose a date for the extraordinary meeting within one week.
Mrs Kanu then informs the attendees that, on 11th April, the school’s Director forwarded an extract of the conclusions of the MIUR inspectors (Italian Ministry of Education), in charge of auditing the administration of the school, to the MB. The inspectors identified a few irregularities in the current AGSEP’s statute, which are not compliant with the Decree 138 of 18th June 2010 laying down the regulation of the School for Europe of Parma.
One parent declared that the way the MB appointed the current AGSEP representatives in the management bodies of the school (Technical/Scientific Council (CTS), Education Council (CE), School Board (CdA) in November 2017 is irregular as appointments were decided in the absence of some of the members of the MB, without notifying them. AGSEP replies that the first Management Board meeting regarding all the appointments was called in due time, sending a doodle at the same time where anyone could apply for the different positions
One parent asks Mrs Kanu where the minutes of past MB meetings are made available to the members of the association. Mrs Kanu acknowledges that the minutes had not been published on the AGSEP website for some time. Mrs Kanu commits to share them with the AGSEP members swiftly.
Upon request from some parents, Prof. Cipollone joins the meeting in order to clarify the outcome of the inspection of the school regarding the AGSEP statute. Attendees are informed that the inspection started in September 2017, upon a formal request sent to the MIUR by Mrs Kanu, on behalf of AGSEP. Mrs Kanu informs the attendees that the AGSEP MB decided unanimously to take this step during two MB meetings held in January and September 2017.
Dott. Cipollone, reporting a part of the inspection results, confirms that AGSEP’s current statute does not comply with the Italian law on the matter (Decree 138 of 18th June 2010; Ministerial Order 215 of 15th July 1991).
In particular: i) every parent of a pupil attending the School for Europe must automatically be a member of AGSEP; ii) representatives of AGSEP in the management bodies of the school (CdA, CTS, CE) must be elected directly by all parents.
Consequently, the statute needs to be amended in order to address those irregularities and to guarantee the democratic participation of all the families: inspectors invited to apply the Italian law about election procedures in the school (in particular Ministerial Order 215 of 15th July 1991). Then, new elections have to be organised by the school (on the basis of the new statute) to appoint AGSEP representatives to the management bodies of the school.
The MIUR has also indicated that, given the time needed for amending the statute and organizing new elections, it’s advisable to keep working “in prorogatio”, meaning with the participation of the current MB members.
Prof. Cipollone proposes to organise a meeting with a group of parents on Thursday, 19th April, in order to discuss all necessary amendments to the statute of the AGSEP. The following parents volunteer to join that task force: Chantal Deveze, Irene Di Jorio, Marco Gabbi, Raquel Garcia-Matas, Luciano Garofano, Martin Helmert, Sofia Ioannidou, Patricia Kanu, Carolina Mojica, Yunuén Morales, Stefania Salentino, Marco Vignali, Franco Seletti.
Prof. Cipollone commits to sending a letter to all parents in order to call for candidates for the new AGSEP Management Board. It is then requested that enough time should be given to parents to apply to be a candidate. In that letter, Prof. Cipollone will also request parents their formal authorization to give their contact details to the AGSEP (email addresses).
One parent inquires about the current composition of the AGSEP MB, in view of the recent resignation of several members. Mrs Kanu states that the current MB is composed of two members, herself and Mrs Irene Di Jorio (out of the 13 members elected in November 2017).
The following motions are proposed and put to the vote of the attendees:
MOTION 1 by Mr John Defayette: “The AGSEP will convene a group of volunteer members that will formulate and propose modifications to the AGSEP statute correcting in particular the irregularities concerning the Association detailed in the MIUR ministerial inspectors’ report to the school”. Motion passed.
MOTION 2 by Mr Defayette: “The AGSEP will call, at the earliest time, an extraordinary GA with the primary aim of approving the proposed modifications to the Association’s statute”. Motion passed.
MOTION 3 by Mr Defayette: “The second item on the agenda in the above-mentioned GA should be the election of a new AGSEP MB from the full Association’s membership”. Motion passed.
MOTION 4 by Mr Massimo Sacchi (proposed against MOTION 3): “The procedure to renew the AGSEP MB should start after the above-mentioned GA”. Motion failed.
The other items on the agenda are not addressed.
The GA meeting is adjourned at h20:45.